Challenge
A specialized architectural firm focused on residential construction handles multiple complex public tenders each month, often in the double-digit range. The manual analysis of functional specifications (FLB), development plans, and regulatory requirements consumes significant capacity: up to one week per tender is spent extracting and structuring more than 180 project-relevant requirements.
The complexity lies in the precision: critical details regarding different levels of requirement obligations, and the risk of hallucinations in summarization, can lead to costly planning errors or exclusion from the procurement process.
Solution
Development of a specialized AI agent for automated document analysis of complex tender documentation. The system processes extensive PDF files and extracts precise project-relevant information into a structured database.
The agent was iteratively optimized using real projects and tailored to the specific requirements of the architecture industry. A particular focus was placed on preventing misinterpretations and ensuring the traceability of all extracted data.
Results
1
80% time savings: Reduction of analysis time from 5–7 days to 1 day per tender.
2
Scalable processes: Capacity to handle more tenders without additional staff
3
Competitive advantage: Faster response times for tenders
4
Higher precision and traceability