Automation in architecture and construction
AI agent for automated tender analysis
Technologies & methods
- RAG
- LLM Operations
- API Integration Framework
- Excel Integration
- Processing of long PDF documents
- Prompt Engineering
Challenge
A specialized architecture firm focused on residential construction handles a double-digit number of complex public tenders every month. Analyzing the functional specifications (FLB), development plans, and regulatory requirements by hand ties up significant capacity: extracting and structuring more than 180 project-relevant requirements can take up to a week per tender.
The difficulty is precision. Missed details about how binding each requirement is, or hallucinations in a summary, can lead to costly planning errors or exclusion from the procurement process.
Solution
We built a specialized AI agent that analyzes complex tender documents automatically. It processes long PDF files and extracts project-relevant information precisely into a structured database.
We refined the agent iteratively on real projects and tailored it to the specific needs of the architecture industry. The focus was on preventing misinterpretation and keeping every extracted data point traceable.
Results
- 1
80% time savings: analysis time cut from 5–7 days to 1 day per tender
- 2
Scalable processes: more tenders handled without additional staff
- 3
Competitive advantage: faster turnaround on tenders
- 4
Higher precision and traceability
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